GFG Bylaws
BYLAWS OF THE GREEN FAERIE GROVE, INC.
March 24, 2012

ARTICLE I – NAME AND PURPOSE

Section 1
The name of the organization shall beThe Green Faerie Grove, Inc., hereinafter referred to as the “Grove.”

Section 2

The Grove is organized and operated exclusively for religious, charitable, or educational purposes, more specifically to: 
A.      Provide a safe place for gay, bisexual, and transgender men to worship in community and brotherhood.
B.      Explore and practice Pagan and/or alternative spiritual beliefs and traditions;
C.      Support and respect one another within the Grove to promote healing, growth, and realization of aspirations;  
D.       Hold specific religious rituals on the Sabbats, and on other special occasions in order to celebrate the seasons, work magick, recognize rites of passage, and honor the Deities;
E.      Honor the earth and Her creatures as sacred, and work to protect and heal the environment within our community, throughout our nation, and across the world;
F.      Produce ritual, literature, music, and art to foster alternative spirituality within the gay community at large;
G.      Teach Pagan beliefs and traditional skills to members, and to communicate with sisters and brothers within kindred spiritual paths; and
H.      Educate the general public about the role of gay, bisexual and transgender men in Pagan spirituality and spirituality in general.
 

ARTICLE II – MEMBERSHIP Section 1: Membership in the Grove shall comprise Full Members, Remote Members, Dedicants, and Inactive Memberts

  1. Full Members. Those persons who have been granted full membership in the Grove. The role of the Full Member is to elect the Board of Directors; to elect or remove Dedicants, Remote Members, and Full Members; to approve the annual budget; to approve financial expenditures greater than fifty dollars ($50); and to actively support the implementation of the religious, charitable, and educational purposes of the Grove. Full Members may attend all meetings of the Grove and may participate fully in the decision-making processes of the Grove; however, Membership in good standing is required for a Full Member to move business, exercise a vote, or to be eligible for election to the Board of Directors.
  2. Remote Members. Those persons who are members not living within a reasonable travel distance of Green Faerie Grove events. Remote members can be either Full Members, with all the rights and responsibilities inherent therein, or Dedicants , with all the rights and responsibilities inherent therein. Remote members can attend meetings via the Internet or telephone to help fulfill the attendance requirements and pay their membership dues to fulfill the monetary requirements.
  3. Dedicants. Those persons who have been accepted conditionally as Members in the Grove. The role of the Dedicant is to actively support the implementation of the religious, charitable, and educational purposes of the Grove and to work towards election as a Full Member. Dedicants may attend all meetings of the Grove and may participate in discussions, but may not move business and do not have voting privileges. Membership in good standing is required for a Dedicant to be eligible for election to Full Membership.
  4. Inactive Members. The Full Members and Dedicants who have been declared Inactive by the Board of Directors for failing to maintain their Membership in good standing. Inactive members may attend all meetings of the Grove and participate in discussions, but may not move business and do not have voting privileges.
  5. Member in Good Standing. A Dedicant or Full Member who has met the attendance and financial obligations set by the Grove.

1)    Attendance obligations require a Member to attend a majority (more than 50%) of the combined total of scheduled Membership meetings, Sabbats, outreach activities, and work projects within a rolling year. Absences must be conveyed in advance to the Board of Directors.

2)    Financial obligations include, but are not limited to, the timely remittance of assessed Membership dues


Section 2: Qualification, Selection, Inactivation, Removal, and Reinstatement of Members

  1. Qualification

1)    Membership in the Grove is limited to gay, bisexual, and transgender men aged 18 years or older who practice or follow a Pagan or alternative spiritual path.

2)    No person shall be denied Membership on the basis of race, ethnic background, physical handicap, or age (except as noted above).

3)    Full Membership in the Grove shall be limited to persons who have been active in Pagan spiritual practices for a minimum of six months.

  1. Selection

1)    The position of Dedicant or Remote Dedicant may be offered to any qualified man based upon recommendation by any Full Member or by written request of the prospective Dedicant and with an affirmation vote by two-thirds of the Full Members in good standing who are in attendance at a regularly scheduled Membership meeting. Conferring Dedicant status on an individual shall be a scheduled agenda item that is published in the notice for the meeting in which the issue is to be considered.

2)    Full Membership or Full Remote Membership may be offered to any qualified Dedicant based upon recommendation by any Full Member and with an affirmation vote by two-thirds of the Full Members in good standing who are in attendance at a regularly scheduled Membership meeting. Conferring Full Member status on an individual shall be a scheduled agenda item that is published in the notice for the meeting in which the issue is to be considered.

  1. Inactivation

1)    A Full Member, Remote Member, or Dedicant fails to maintain his Membership in good standing by attending fewer than 50% of the combined total of scheduled Membership Meetings, Sabbats, outreach activities, and work projects within a rolling year.

2)    A Full Member, Remote Member, or Dedicant fails to maintain his Membership in good standing by failing to keep current on financial obligations to the Grove, including the timely remittance of assessed dues.

3)    A Full Member, Remote Member, or Dedicant who fails to maintain his Membership in good standing may be declared Inactive by the Board of Directors until such time as he rectifies this situation to the satisfaction of the Board.

4)    A Full Member, Remote Member, or Dedicant proposed for inactivation shall be given the opportunity to speak in his own defense during the inactivation proceedings and to appeal the Board’s decision to the Membership.

  1. Removal

1)    A Member may be removed from the Membership body for conduct inimical to his Membership in the Grove. Removal may only occur with an affirmation vote by two-thirds of the Full Members in good standing in attendance at a special Membership meeting convened specifically to debate that issue.

2)    A Member proposed for removal under the conditions above shall be given the opportunity to speak in his own defense during the removal proceedings.

3)    A Member may be removed through voluntary resignation from the Membership. In this case, no vote of the Membership is required.

4)    A Member who has remained Inactive for one (1) year or more shall be assumed to have voluntarily resigned from the Membership.

5)    Once removed, a former Member is treated as a member of the general public.

  1. Reinstatement

1)    An Inactive Member may petition the Board for reinstatement to a position of good standing at any meeting of the Board of Directors.

2)    An Inactive Member may appeal the Board of Directors’ decision for reinstatement to a position of good standing at any Membership meeting. The Membership may override the Board’s decision with a simple majority vote of the Full Members in good standing who are present. Overriding the Board’s decision does not eliminate the underlying obligation(s) on the part of the Member in question, nor does it prevent the Board from declaring the Member Inactive in subsequent meetings if the Member fails to qualify for good standing.

3)    A former Member shall only be considered for reinstatement via the Membership Qualification and Selection process.

ARTICLE III – MEMBERSHIP MEETINGS
Section 1: Annual Membership Meeting. The annual Membership meeting shall be held in December at a date, time, and place set by the Board of Directors. The following items of business for the coming year shall be conducted at the annual Membership meeting: setting the abbat schedule, and approval of the Grove operating budget, with election of the Board of Directors to be held every even-numbered year. The Board shall attempt to accommodate the scheduling limitations of the Membership when scheduling the annual Membership meeting.


Section 2: Special Membership Meetings. The Chair or the Executive Committee may call special Membership meetings. Special Membership meetings shall also be called upon the request of one-third of the Full Members. Special Membership meetings shall be held at a date, time, and place set by the Executive Committee. The Board shall attempt to accommodate the scheduling limitations of the Membership when scheduling special Membership meetings.


Section 3: Notice. Notice of each Membership meeting shall be given to each Member, by email, not less than two (2) weeks before the meeting. It shall be the responsibility of each Member to maintain a current email address with the Secretary. An agenda shall accompany the notice.


Section 4: Quorum. A quorum, comprising at least two-thirds of the Full Members in good standing, must be present for business to be transacted or motions made or passed.


Section 5: Attendance. Meetings shall be open to all Members. Membership meetings are closed to the general public. Guests may attend Membership meetings provided they are sponsored and escorted by a Member and have received the prior consent of the Board.


Section 6:Conduct. Meetings shall be conducted under Roberts Rules of Order, or another system agreeable to a simple majority of the Membership.


ARTICLE IV – BOARD OF DIRECTORS
Section 1: Board Role, Size, and Compensation. The Board is responsible for overall policy and direction of the Grove, and delegates responsibility for day-to-day operations to the Chair and committees. The Board shall have up to five (5) and not fewer than three (3) Directors. The Board receives no compensation, other than for reasonable expenses accrued in the course of their assigned duties for the Grove.

Section 2: Board Elections. Election of Directors shall occur as the first item of new business at the annual Membership meeting of the Grove, Yule. Each year one Director will be voted on. Directors are elected by office: President, Secretary, and Treasurer. Directors elected in excess of these three officers shall be “at-large” positions. Directors are elected by a simple majority vote of Full Members in good standing present at the annual Membership meeting. Only Full Members in good standing are eligible to stand for election to the Board.

Section 3: Terms. All Board Directors shall serve three (3) year terms. Directors are eligible to be re-elected for one more term in any capacity on the Board. After two consecutive terms in any office, the member must take one term (three years) out of elected office.

Section 4: Meetings. The Board shall meet at least once a year, at an agreed upon time and place. Only Board Directors who are also Members in good standing are eligible to vote at Board meetings.

Section 5: Special Meetings. Special meetings of the Board shall be called upon the request of the President or one-third of the Board. Only Board Directors who are also Members in good standing are eligible to vote at special meetings of the Board.

Section 6: Notice. Notice of each meeting shall be given to each Member, by email, not less than two (2) weeks before the meeting. It shall be the responsibility of each Member to maintain a current email address with the Secretary. An agenda shall accompany the notice.

Section 7:Quorum. A quorum, comprising at least two-thirds of the Board Directors who are also Members in good standing, must be present for business to be transacted or motions made or passed.

Section 8: Attendance. Meetings of the Board shall be open to Members. Board meetings are closed to the general public. Guests may attend Board meetings provided they are sponsored and escorted by a Member and have received the prior consent of the Board.

Section 9: Conduct. Meetings shall be conducted under Roberts Rules of Order, or another system agreeable to a simple majority of the Board.

Section 10: Officers and Duties. There shall be three elected officers of the Board consisting of a President, Secretary, and Treasurer. Any Directors elected in excess of these three shall be considered “At-Large” positions. The duties of the officers are as follows:

  1. The President shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Secretary and Treasurer.

  2. The Secretary shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all Board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Member, and assuring that corporate records are maintained. The Secretary is responsible for recording and tracking the attendance of Members for the purposes of determining Members who are in good standing.

  3. The Treasurer shall make a financial report at each Board meeting and, at minimum, at the annual Membership meeting. The Treasurer shall chair the finance committee, assist in the preparation of the budget, help develop fundraising plans, and make financial information available to Members and the general public. The Secretary is responsible for tracking the Members’ financial obligations to the Grove for the purposes of determining Members who are in good standing.

Section 11: Resignation and Removal.

  1. Resignation. Resignation from the Board must be in writing and received by the Secretary.

  2. Removal of a Director by the Board. A Director may be removed from the Board if he has three unexcused absences from Board meetings in a calendar year. A Board Director may also be removed for other reasons, such as conduct inimical to his position on the Board or for consistently failing to maintain his Membership in good standing. A Director may be removed from the Board by a two-thirds vote of the remaining Directors. The Director who was removed may appeal the Board of Directors’ decision at the next scheduled Membership meeting. The Membership may override the Board’s decision with a two-thirds vote of the Full Members in good standing who are present.

  3. Removal of a Director by the Membership. A Director may be removed from the Board by the Membership for conduct inimical to his position on the Board or for consistently failing to maintain his Membership in good standing. A Director may be removed from the Board by a two-thirds vote of the Full Members in good standing who are present at a Membership meeting. Removal of a Director shall be a scheduled agenda item that is published in the notice for the Membership meeting in which the issue is to be considered.

Section 12: Vacancies. When an officer is removed from the Board, the remaining Directors may choose an “at-large” Director from the Board to fill the office for the remainder of the current term of the Board. If no “at-large” Directors exist to fill the vacancy, the Secretary may receive nominations for new Directors from Full Members two (2) weeks in advance of a Board meeting. Qualified nominees must be Full Members in good standing. These nominations shall be sent out with the Board meeting notice, to be voted upon by the Board at the next Board meeting. These vacancies will be filled only to the end of the exiting Director's term.


ARTICLE V - COMMITTEES
Section 1: The Board may create committees as needed to carry out the stated purposes of the Grove. The Board appoints all committee chairs.

Section 2:Executive Committee. The Board officers serve as the members of the Executive Committee. Except for the power to amend the Articles of Incorporation and Bylaws, the Executive Committee shall have all of the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and control of the Board of Directors.

Section 3:
Finance Committee. The Treasurer is chair of the Finance Committee, which includes at least two other Board members. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan, and annual budget. The Board must approve the budget, and all expenditures must be within the budget. The Board or the Executive Committee must approve any major change in the budget. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the Membership and Directors. The financial records of the organization shall be made available to the public on request.

Section 4:
Outreach Committee. The Outreach Committee is responsible for planning and developing outreach activities and materials that meet the Grove’s purposes as delineated by Article I, Section 2 of these bylaws. Historical examples of the Grove’s outreach activities include: hosting a spiritual gathering, sponsoring hospitality/networking functions at events hosted by others, participating in interfaith conferences, organizing fundraisers for allied charitable organizations, and conducting rituals and workshops which are open to the public. The Grove has also developed pamphlets, posters, websites, video presentations, t-shirts and other materials to assist in its outreach activities.


ARTICLE VI – DISSOLUTION Section 1: In the event that the Grove is declared defunct, the Board shall, after satisfying any outstanding financial obligations, liquidate and disperse any remaining Grove assets to a religious, charitable, or educational organization which is qualified to receive those assets under the provisions of IRS regulation 501(c)3. The Board shall file the necessary paperwork asserting the dissolution of the corporation and details of the final disbursement of corporate assets to the requisite governmental agencies.

ARTICLE VII – AMENDMENTS Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the Full Members in good standing in attendance at any Membership meeting. Proposed amendments must be submitted to the Secretary prior to the Membership meeting in which the amendments will be considered so that they may be sent out with the meeting notice.
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These Bylaws were approved at a Membership meeting of The Green Faerie Grove, Inc. held on March 24, 2012.